OFFICE ASSISTANT LEARNERSHIP - ROSEBANK
South Africa Gauteng Johannesburg
Salary Negotiable
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OFFICE ASSISTANT LEARNERSHIP - ROSEBANK
Apply NowSummary
This 12 months learnership role will provide comprehensive support and office management for the South Africa office. Delivers high-level administrative assistance to Financial Services and Health business team members whilst managing complete office operations, facilities, and vendor relationships
Description
Administrative support - Scheduling meetings, booking conference rooms, coordinating travel arrangements, processing expense claims, and handling general correspondence.
Meeting coordination - Preparing meeting agendas, taking minutes, distributing notes afterwards, and following up on action items.
Communication hub - Acting as a first point of contact for the team, triaging calls, and ensuring messages reach the right people. Internal communications such as team announcements or updates.
Event coordination - Organising team events, social functions, or workshops. This could includes anything from arranging catering for meetings to coordinating larger team-building activities.
General operational support - Ordering office supplies, maintaining team databases, assisting with onboarding new team members, and handling ad-hoc requests that keep the team running smoothly.
Office and Facilities Management (50%)
Operations Oversight
Coordinate office maintenance, supply management, security services, and vendor relationships
Monitor office security, utilities, and general maintenance requirements
Supervise cleaning services and address facilities issues that arise
Liaise with IT services desk for technical support and equipment needs
Maintain Health and Safety standards and obligations are met
Vendor and Service Provider Management
Manage relationships with key service providers (internet, facilities maintenance, boardroom services)
Partner with the SA Operations team and negotiate contracts and pricing with office vendors and service provider
Coordinate monthly consumables deliveries and maintain inventory levels
Source new office space and coordinate relocations as required
Cross-Functional Support
Partner with cross-functional teams on facility-related aspects of business initiatives
Minimum Requirements
Team support and administrative excellence
Exposure to vendor management and contract negotiation but not a requirement
Event planning and project coordination capabilities
Confidentiality and discretion in handling executive matters
Strong organisational and logistics management skills
Team support